Having good time management skills isn’t about cramming as many things into your day as you can. It is about setting and achieving your priorities. This will decrease burnout and increase how fulfilled you feel when you finally lay your head on your pillow at night. I’m not for hustle culture. While I do work my butt off daily, I do it for a set number of hours, I make sure to eat regular meals, workout, rest and do something fun daily. I want the same for you; I became a time management coach because when I was working full-time as an advertiser and had two side hustles, I became obsessed with figuring out how to make it all happen. Hearing so many women in my field tell me “you can’t have it all, you can’t do it all,” really frustrated me.
I’m not a fan of people telling me what I can’t do. So, I made it my mission to figure out how I could manage multiple streams of income, my health and fitness, time with friends, family and my fiancé, as well as time for myself. It was no easy task and it took trial and error but I accomplished it. Now as a full-time entrepreneur, my hours of work haven’t really changed but they are more fulfilling. We all have 24 hours in a day. It’s how we use those hours that defines our lives. Many of us overestimate what we can do in a day and underestimate what we can achieve in a month. Unlike money, you cannot borrow, store or save time for later.
Do you ever feel like you’re drowning in tasks and to-do’s? Does that feeling stop you from taking action? You’re not alone, 38% of people feel overwhelmed by the amount of work they need to get done. Three in five people agree to take on more tasks than they can actually get done on their to-do lists. A lot of us are setting ourselves up for failure.
Here are 5 hacks to start maximizing what you accomplish within one hour:
1. Focus on ONE task
We finish 50% less when attempting to do more than one task at once. Decide on one task, then start working on it and only work on that one task. That means you have that one tab open and you’re in the zone on that one thing for 60 minutes. If you finish early, take a break then work on another task. If you need more time, take a break, then dedicate more time to complete the task. It’s that simple.
2. Try the Pomodoro Method
The Pomodoro method works like this:
- Decide on the task you want to work on (write a blog post, answer emails, research business ideas etc.)
- Set your timer on your phone for 25 minutes.
- Make sure you’re in a good environment to complete your work. Then get to work. Remain focused and don’t get distracted.
- When the timer goes off, take a 5-minute break. Stretch, get some water, walk around your area, etc.
- Repeat this process
Once you have completed 3 or 4 cycles, then take a longer 20-25-minute break. A helpful Pomodoro app is called Focus Keeper. For more helpful productivity apps, download my guide here. Being conscious of the timer will help you accomplish so much more in one hour.
3. Batch Work
Batching is when you work on similar tasks for one area of time. When I was working full time and building my side hustles, I would set themes for my night time work. As an entrepreneur, I also set themes for my days. For instance, on Fridays, I complete all my administrative, financial/analytical tasks. To successfully batch your work, group likeminded tasks into your day. This may look like a content creation day, a writing day, and chores day etc.
4. Turn your notifications off
If you are easily distracted by your phone, make sure to turn all your notifications off or put your phone on airplane mode whenever you want to focus on one task. I keep all my notifications off for social media all the time but that may be too much for some. Therefore, I suggest turning off those notifications when you want to complete uninterrupted work. This will transform what you accomplish in one hour.
5. Communicate your boundaries
Many of us feel inclined to answer emails, phone calls, and slack messages as soon as we receive them. Resist that urge. Instead communicate with people that you’re about to work on a task and you will need an hour of uninterrupted work to complete it then you’ll get back to them. Schedule in personal calls, like you do work related meetings. There’s no harm in scheduling a FaceTime date ahead of time with your best friends. Also, consider delegating tasks that your team members can take off your plate or tasks that you can have someone do for you. Some of those tasks may include grocery shopping, house cleaning, copywriting, graphic design, meal prepping, creating ads, and other administrative work.
Implement these tips and watch how what you accomplish within one hour transforms. If you’re seeking personalized time management assistance, book a FREE strategy session with me. During this session, we’ll discuss how you’re currently spending your time, how you want to be spending your time, and what’s preventing you from accomplishing those goals.